In uAttend, you can enter expenses for your employees. Administrators set up expenses in the account and enable employees to use the expense feature.
NOTE: The expense feature is only available for users in your account who use one of the Platinum Series C time clocks (BN6500, BN6000, CB6500, CB6000) and for users who clock in through the uAttend website.
Enabling Expense Feature
To enable the expenses feature, follow these steps:
1. Click the Settings tab.
2. Click the Employee Services link.
3. Click Enable in the Expenses section of the page, to enable the expense feature.
Add Expense Codes
To add expense codes to your account, follow these steps:
1. Click the Add/Edit Codes link in the upper-right corner of the Expenses section on the Employee Services page.
2. Click Add Expense.
The Add Expense dialog box will appear.
3. Enter the expense code and expense name.
4. Select the department(s) to which this job will apply, or select All Departments. You can also expand a department name to select individual employees.
5. Click Save And Close.
Enable Expenses for a User
This feature needs to be Enabled for each User / Employee to allow them to add Expenses to their Time Card. To Enable this feature:
1. Click the Users Tab.
2. Select the user’s name from the list.
3. Click the Employee Services link.
4. In the User Settings section click on the Edit Button.
5. Next to Add Expense to System, click the Edit link.
6. Select Yes from the Drop down options and click Save.
Entering Expenses via Time Clock
Employees can enter expenses through a Platinum Series C time clock (BN6500, BN6000, CB6500, CB6000). To enter an expense through a clock, employees will follow these steps:
1. Press the (uAttend menu) key, followed by the PIN code assigned to the user.
2. Press OK.
3. Select Time Card Options and press OK.
4. Select Add Expense and press OK.
5. Select the expense code and press OK.
6. Enter the expense amount and press OK.
The message "Is This The Correct Amount?" will display.
7. Press OK to accept the expense amount or press the ESC key to back out.
8. Using the down arrow key, scroll down to select the date to which you want the expense applied and press OK.
The message "Is This The Correct Date?" will display.
9. Press OK to accept the date or press the ESC key to back out.
The time clock will display the message "Expense Added!"
Entering Expenses via uAttend Website
Employees can enter expenses through the uAttend website.
To enter an expense through the uAttend website, employees will follow these steps:
1. Click the Timecards tab.
2. Select the user’s name from the list.
3. In the top row next to the Pay Period, click Add Expense.
4. Select the code, date and expense amount.
5. Click Save and Close.
NOTE: Administrators can also enter expenses to an employee's time card.