Aussie Time Sheets

Schedules menu - Daily Rules - Break Band Tab

Up to 4 different Break Bands can be allocated to each Daily Rule

Each can have its own parameters, however the From & To times shouldn't overlap.

Break Band Disable: A Break Band has no effect if the 'From' and 'To' times are the same (e.g. Break Band 2-4 above).

Break Band Rate: If the Break Band lies wholly within a programmed Rate Band as defined by Overtime-1, the system deducts the break at the prevailing rate. In the case where a Break Band overlaps 2 Rate Bands, you can specify at which Rate to deduct the Break.

Don't Deduct Part Day: Where an employee works only part of a full day, arriving during a break, you can choose to pay or not pay the part of the time worked in the break. For example, say an employee normally works 09:00 to 17:00 with 1 hour unpaid lunch from 12:00 to 13:00. If they arrive to work at 12:30, do you wish to pay them 04:00 hours or 04:30? Tick the box to pay 04:30 (i.e. don't deduct the break).

Penalty Break: If a Break Band is set up, Paid or Unpaid, and no clocking takes place in the break band then the system deducts the Penalty Break. This can be switched off by making the Penalty break time "00:00".

Flexible Break: This tickbox modifies the action of the Penalty Break. If the break is clocked, the Penalty Break is deducted if longer than the break clocked.

As an example, assume:

• Break Band 12:00 to 13:00
• Break Allowed 00:30
• Penalty Break 01:00
• No Rounding
• Start 08:00, Finish 17:00

'Flexible Break' unticked                                                                                                                        

'Flexible Break' ticked                                                                                                                           

Break Infringements: Infringements are created when an employee clocks OUT Before or IN After a Break Band or takes too long a break (Break Overrun).

Conditional Break: You can make the break be conditional upon the employee being clocked IN at a certain time.

Break Rounding: Rather than rounding the Times a break is clocked, you can round the Hours taken in the break.

(To round the Clocking Times instead of the Hours Taken, see Focus - Schedules, Daily Rules - Rounding Tab )

Using the Grace and Round parameters of the Break, which are both in Minutes, you can round the actual break taken. 

For example, using 3 minutes Grace and 5 minute Rounding (as in the above example, 

the following results would be calculated for the break:

Note: In calculating the Break Taken, the Rounded Times are used, so in most cases you will need to turn off Times Rounding near the break band so that the clocking times are not rounded.

(To see how to set Rounding of Times, see Focus - Schedules, Daily Rules - Rounding Tab )

The Break Rounding selector on the System | System Setup | General | Timesheets tab modifies the way the Break Rounding works when the Break is Paid and the Break overruns. The most often used setting would be "Round break result" (See below)

Consider the above example where:

• Times Rounding is turned off i.e. the time period of the breaks has no Rounding set in the Rounding Tab.
• 30 minute Paid Break between 12:00 and 13:00;
• Break Rounding 3 minutes Grace, 5 minute Round.

With System Setup to Break Rounding = 'Round Break Result', the Difference between Break Allowed and Break Taken is rounded. 

This results in the hours worked for the day being a multiple of the Round parameter.

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