These instructions will go through setting up a connection between ATS-Basic to MYOB through PaySync. Then steps on how to export Timesheet data to MYOB.



Setting up PaySync

  1. Go to https://Paysync.com.au and click Register now.
  2. Enter your details and licence details (If you do not have licence details, please contact support).

 

Connecting PaySync to Aussie Time Sheets

  1. Once logged in you will be on the PaySync dashboard. Click Settings > Select Security.
  2. Click Show API and copy the full key.
  3. Go into Aussie Time Sheets and click Setup > General. Click Payroll Settings tab.
  4. Set Payroll Type to PaySync in the dropdown List.
  5. Paste the Key copied from PaySync into the Authorisation Key Field.
  6. Click Save.


Connecting PaySync to MYOB

  1. In PaySync go to Settings > Select Payroll.
  2. Click the application tab.
  3. Select MYOB in the drop down.
  4. Click the green “Authorise your MYOB Account” You will be directed to MYOB login page.
  5. Login using your MYOB details.
  6. Once logged and authorised go back into PaySync > Settings > Payroll. Select the application tab. You will see a company file username and company file password. If you log into your MYOB company with a second set of credentials fill the fields next to your company name. Disable any other Payroll companies that will not be syncing to ATS.
  7. Click Save.
  8. Go to the PaySync Dashboard. If you don’t see your payroll status as Connected. Please retry the steps above or contact support.


Pre-configuration



  1. Enable time sheets in MYOB. Go to Setup > Preference > Tick Enable Time sheets > Set the weekday that your pay period starts.
  2. You will need to make sure Employee Names & Birthdays in Aussie Time Sheets and MYOB match exactly.
  3. If you have any duplicate archived employees in MYOB, you will need to make sure their names are different. We recommend putting suffixing (Inactive) in their last name field.\
  4. Make sure STANDARD PAY IS SET TO ZERO:

To find these settings please go to:

CARD INFORMATION -> Select Employee-> Payroll Details -> Standard Pay.

Set the hours to 0 (The dollar figure doesn’t need to change)

This stops the pay run from adding Standard hours + Timesheet hours.

  1. Make sure Pay codes and Leave Codes match with MYOB’s Pay Categories. In MYOB find your Pay Categories, find your calculated base, and overtime categories. Copy their name and paste it into the corresponding code in ATS (This is found in ATS by going to Setup > Pay codes > Select the Pay code > Paste the MYOB Pay Category into the ATS Payroll Code Field. This will need to be done for all Calculated and Leave codes. Please contact support if you need assistance.


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Downloading data into Aussie Time Sheets and pushing to PaySync

  1. In ATS download timesheets.
  2. Once Downloaded, go to Timesheets > Daily Timesheets and amend times.
  3. Mouse over Reports at the top and click Payroll.
  4. Select the date range/pay period at the top.
  5. Select the Employees (If this is your first test run select only a few employees as you cannot bulk delete timesheets in MYOB.)
  6. Click Show Data
  7. Once you see the times, tick "Select Timesheets", tick "Select Leave".
  8. Click Export.
  9. You will get 2 emails to your email account associated with PaySync. The first will be confirming PaySync has retrieved, the second will confirm if the times have gone to MYOB successfully or unsuccessfully.
  10. If successfully you can find timesheets in MYOB by going to Payroll > Enter Timesheets.


If your email was unsuccessful, please contact support and let them know the error you got in the email.


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You will then be able to run your pay run in MYOB like usual. But it will refer the timesheet hours instead of weekly hours.


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